7.1 There shall be an annual general meeting of PAR-NL which shall take place at a time during the first week in August of each year at such a place as may be designated by the Executive.
7.2 Further meetings, to be known as special meetings, shall be held at the discretion of the Executive or upon the written requisition of at least twenty percent (20%) of the Association. Such requisition must be deposited at the office of PAR-NL. The Executive shall thereupon cause such a meeting to be called within fourteen (14) days of receipt of the requisition specifying by notice to all members the time and place of the special meeting and the nature of the business to be transacted thereat.
7.3 There shall be a quorum for a meeting of PAR-NL when twenty percent (20%) of the members are present.
7.4 Notice of the date of the annual meeting and of all special meetings of the Association shall be forwarded electronically via e-mail to all members at least one (1) week before the date of such a meeting.
7.5 Voting for all Association matters at general or special meetings shall be by show of hands in the first instance unless a poll be demanded by any member The President shall not vote unless there is an equality of votes in which case they shall have the casting vote. Members shall be permitted to vote by proxy. All proxies shall be a sufficient written appointment which must be deposited with the Secretary before voting. Each member shall have one vote.
7.6 Members shall be able to attend all meetings of the Association by teleconference or video conference. Voting for those attending the meeting by one of these means shall be determined by the Executive prior to these meetings.
7.7 At every annual meeting, in addition to any other business that may be transacted, there shall be included the following:
7.7.1 Report of The Executive;
7.7.2 Treasurer’s Report;
7.7.3 Appointment of auditors for the ensuing year.
The members may consider and transact any business, either special or general, without any notice thereof at any meeting of the members.
7.8 Any meeting of the Association may be adjourned to any time and from time to time at the determination of the Executive.
7.9 Every question submitted to any meeting of the members shall be decided by a majority of the votes cast at such meetings. The President shall have the casting vote.